Job opening: Preparator & Operations Coordinator




Preparator & Operations Coordinator

Organization Summary:

The Samek Art Museum is a program of Bucknell University that creates meaningful encounters between artists, students, scholars, the public and works of art. The Museum presents original, travelling, and collection exhibitions and public programs that cover the range of art history with an emphasis on contemporary art. The Museum maintains an active collection of over 5,000 objects, including 450 works installed across the campus. The Museum programs and/or manages 3 spaces – the Samek Gallery on campus (including offices, work-room, and collection study room), Downtown Gallery, and off-site collections storage – totaling 4,500 square feet of exhibition and program space plus 3,000 of storage and work space. The Museum produces, on average, 15 exhibitions, 75 public programs, and 36 campus events annually. The Preparator & Operations Coordinator’s responsibilities include, but are not limited to, the following duties listed roughly in order of priority and time from top to bottom. The Preparator & Operations Coordinator reports to the Museum Director and fulfills their duties in accordance with campus, state, and federal policies and laws as well as in keeping with museum and gallery professional practices. For more information, see

Duties and Responsibilities:


Hire, train, and supervise student gallery attendants / docents.

Manage student work-schedules, coordinating between student needs, campus recesses, galleries’ open hours, exhibition installation and de-installation, and special events.

Attend/Guard Gallery if student becomes unavailable for scheduled hours.

Collect timesheets, ensure accuracy, and submit for payroll.

Work with Registrar to train student employees in art-handling and exhibition installation and to schedule students as needed for installation, de-installation, and moving art on campus, etc.

Work with Public Programs & Outreach Manager to train gallery attendants as docents and to schedule student employees for event and outreach duties.


Work with Registrar (project manager for exhibition installations) to install and de-install exhibitions.

Duties will include but are not limited to: receiving, unpacking and, packing artworks; hanging and placement of artwork; performing carpentry work such as crating or making pedestals; spackling and painting; handling artworks on loan and permanent collections; lighting exhibitions; matting and framing artworks; and pick-up and delivery of artwork.


Work with Registrar to transport art between collections storage facilities and galleries, to hang or retrieve from campus, and to off-site locations for framing, photography, etc.


Open and Close gallery facilities for public hours daily.

Schedule student employees and/or campus Public Safety to assist with opening or closing as needed.

Manage cleanliness and condition of gallery-managed facilities. Initiate facility repairs and/or capital upgrades when necessary.

Plan, maintain, and initiate upgrades to gallery and collection security systems and procedures.

Serve as department key contact and building emergency contact.

Maintain Facilities Emergency Plan that includes alternate opening/closing procedure in the event of unexpected absences. Plan should also include procedures for emergency evacuation of facilities, securing of artworks, phone-tree and notifications, resumption of business, etc.


Submit student employee payroll bi-weekly.

Reconcile department charge cards monthly.

Order facilities supplies.

Research, prepare, and submit capital project requests to the Director annually.

Deposit cash donations with campus Finance as needed.

Minimum Qualifications:

Professional experience in functional areas detailed in the job description (preferably in an art gallery or museum)

Excellent organizational and interpersonal skills

Demonstrated ability to work effectively as an independent self-starter

Valid PA drivers license (or ability to get one within 30 days)

Ability to drive 15′ box truck

Availability to work evenings and weekends, as scheduled

Skilled with manual and power tools

Preferred Qualifications:

Bachelor’s degree in Art, Museum Studies, or related field

Physical Demands:

Stand or walk 2-4 hours at one time, up to 6 hours per day;

Sit for 2-4 hours at one time, up to 6 hours per day;

Lift or carry up to 50 pounds occasionally (less than 33% of the workday);

Lift or carry up to 10 pounds frequently (34-66% of the workday);

Lift up to 50 pounds to waist height and up to 25 pounds in a range of motions from
floor to overhead:

Frequently use hands for simple grasping, fine manipulation, pushing or pulling (34-66% of the workday);

Occasionally bend, squat, reach overhead, kneel, climb ladders up to 12 feet high, lift overhead, weld, push or pull
With forces up to 50 pounds (less than 33% of the work day);

Work in a variety of temperatures and environmental conditions; possess ability to work at heights, full range of body motions and physical agility, and ability to maintain balance.

Very good visual acuity

To apply: Apply online at

Special Instructions to Applicants: Bucknell University, an equal opportunity employer, believes that students learn best in a diverse, inclusive community and is therefore committed to academic excellence through diversity in its faculty, staff, and students. We seek candidates who will be committed to Bucknell’s efforts to create a climate that fosters the growth and development of a diverse student body. We welcome applications from members of groups that have been historically underrepresented in higher education.

Department: Samek Art Museum
Job Close Date: Open Until Filled
Job Category: Non Exempt
Job Type: Regular Full-Time
Benefits Eligible: Benefits Eligible
Work Schedule: 12 month
Position Type: Staff

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Gallery Locations

The Samek Gallery
3rd Floor, Elaine Langone Center
Bucknell University

The Downtown Gallery
416 Market Street
Lewisburg, PA 17837